Conditions of entry
Artworks and individual items of ceramics, glassware and
sculpture- Entry form together with the appropriate entry
fee (detailed overleaf) must be returned to the Secretary no later
than Friday 23 September 2011. Exhibition space is limited to
approximately 450 Framed artworks and entries may close before the
closing date when this number is reached.
Table Top Bookings- (Ceramics, Glass and
Sculpture) - Entry forms with appropriate payment must be
returned to the Secretary no later than Friday 23 September, where
a whole table top has been booked artists usty provide an updated
item list on Friday 7 October when the items are delivered for the
show, this list will be used as a Sales Catalogue as complete table
top reservations will not be detailed by item in the printed
exhibition catalogue.
Payment for entries -Must be made by cheque
prior to the closing date for entries, cheques should be made
payable to The Rotary Club of Reading Maiden Erlegh. The entry fee
is non refundable even if an item is not delivered for exhibition
or is withdrawn.
Hung and Folio Pictures, individual items of ceramics,
glassware and sculpture -These must be the original work
of the entrant, they must be labelled on reverse with the artist's
name and address along with the Title, Medium and Price. Items not
for sale are to be labelled NFS. Once entry forms have been
submitted no change of price is permissible, the Exhibition Manager
may permit an alternative item to be exhibited where a previously
entered item has been sold prior to the exhibition. All pictures
should have hooks and eyes, taut cord and be ready for hanging, No
Clip Frames are permitted. Folio pictures should be mounted and
covered with cellophane or film, labelled in the same way as hung
items. Folio pictures will be displayed in racks.
Care of items-Whilst reasonable care is taken
with all items submitted for exhibition, the organisers hold no
insurance for individual items and cannot, therefore accept any
responsibility for loss or damage however caused. If you wish your
works to be insured this is entirely your personal responsibility.
The organisers reserve the right to display any items at their
discretion and may not necessarily group any artists work together.
The Organisers also reserve the right to reject any item for
whatever reason on delivery and return the appropriate entry
fee.
Sales Commission-A commission of 25% will be
deducted from all sales and all items offered for sale, no item
displayed may be sold directly by the artist without payment of
commission.
Delivery/Collection of
Artworks/Ceramics/Sculptures-Delivery of items must be
made to the exhibition hall at St Joseph's College, Upper Redlands
Road, Reading, RG1 5JTon Friday 7 October 2011 between the hours of
1pm and 5pm, it would greatly assist the organisers if all items
especially large artworks could be delivered as early as
possible.Collection of unsold items is between 4.30pm and 6pm on
Sunday 9 October, no item may be removed from the exhibition prior
to this time, sold or not, other than in exceptional circumstances
and only when approved by the Exhibition Committee member in
charge. No work may be removed from display other than by an
official steward all work must be registered by the collection
officers at the end of the exhibition prior to removal from the
hall. Any item not collected at the end of the exhibition will be
stored by the Secretary and a charge of £5 per week or part week
per item will be charged. Collection must be arranged with the
Secretary in advance.
Sale of Artworks - Purchasers will be required
to pay the sale price in full at time of purchase, payment may be
made by debit or credit card, cash or by cheque only where the
purchaser is known to a member of the Rotary Club of Reading Maiden
Erlegh. Hung items which are sold may only be collected after
4.30pm on Sunday 9th October unless the circumstances
are special and only then with the agreement of the
Exhibition Committee member in charge , all other items may be
removed on payment.
Warranty -The Rotary Club of Reading Maiden
Erlegh act only as agents for the individual artists and cannot
accept any responsibility for the quality, description or any other
matter in connection with any purchase. Items are sold as seen and
any queries must be resolved with the individual artist. Once items
are purchased no refunds can be made.
Prizes -All entries will be judged by
ourexperienced judging panel and cash prizeswill be awarded to the
best entry in each section with runners up receiving certificates
of merit. Prize winners will be announced at the Friday evening
preview event. Full details of prizes and our judging panel can be
found at our web site, www.thereadingartexhibition.org.
Preview Evening -All entrants along with their
family and friend are invited to the Preview evening on Friday 7
October between 7 and 9pm, tickets are strictly limited and cost
£7.50 each including a glass of wine and nibbles. Tickets are
limited and can be ordered on the entry form. Prize winners will be
announced during the evening and this is an important opportunity
for artists to talk about their works to potential purchasers.